Privacy Policy, The NewtonBates Group LLC
Effective Date: 05/26/2025
1. Introduction
The NewtonBates Group ("we," "our," or "us") values your privacy and is committed to protecting your personal information when you visit newtonbates.io or use our recruitment services. This Privacy Policy explains how we collect, use, and safeguard your information in compliance with U.S. data privacy laws, including the California Privacy Rights Act (CPRA), California Consumer Privacy Act (CCPA), Fair Credit Reporting Act (FCRA), Equal Employment Opportunity Commission (EEOC) regulations, and other applicable statutes.
2. Information We Collect
We collect and process personal data relevant to recruitment and job placement, including:
Personal Information: Name, contact details, resume, work history, skills, and qualifications.
Employment Preferences: Desired roles, salary expectations, location preferences, and availability.
Communications: Emails, messages, and interactions related to job applications and hiring processes.
Website Usage Data: IP address, browser type, referral pages, and cookies for analytics and optimization.
3. Legal Basis for Processing Your Data
Under U.S. data protection laws, we process your personal information based on:
Contractual Necessity: To provide recruitment services and job placement assistance.
Legitimate Business Interests: To enhance our services and improve our recruitment platform.
Consent: Where applicable, such as marketing communications and cookie tracking.
Legal Compliance: To fulfill regulatory obligations and respond to legal requests.
4. How We Use Your Information
We process your data to:
Connect job seekers with employers.
Communicate with candidates, recruiters, and hiring companies.
Improve our recruitment processes and website functionality.
Comply with U.S. legal and regulatory obligations.
5. Sharing Your Information
We do not sell your personal data. However, we may share your information with:
Potential Employers when matching candidates with job opportunities.
Third-Party Service Providers supporting our recruitment operations (e.g., background checks).
Legal Authorities when required by law or to protect rights.
6. Your Privacy Rights (CPRA & CCPA)
Residents of California have enhanced privacy rights under CPRA & CCPA, including the right to:
Know What Data We Collect: Request details of the personal information we hold.
Correct Your Information: Request updates to inaccurate personal details.
Request Deletion of Data: Ask us to delete your personal information (subject to legal exceptions).
Opt-Out of Data Sharing: Prevent your information from being sold or shared for marketing purposes.
Limit the Use of Sensitive Data: Control how sensitive personal data is used.
Restrict Automated Decision-Making: Request information about algorithmic hiring decisions, if applicable.
Access & Portability: Obtain a copy of your personal data for transfer to another provider.
To exercise these rights, contact us at privacy@newtonbates.com.
7. Data Security & Retention
We implement security measures to protect your personal data from unauthorized access, loss, or misuse. While we strive for high security, no digital system is completely impenetrable.
We retain personal data for as long as necessary to provide recruitment services, comply with legal obligations, or until you request deletion. Resumes and job application data may be stored for up to [insert retention period], unless required by law.
8. Children's Privacy (COPPA Compliance)
The NewtonBates Group does not knowingly collect personal information from individuals under the age of 13, in compliance with the Children’s Online Privacy Protection Act (COPPA).
9. Background Check Consent & FCRA Compliance
"Certain employers may require background checks, including employment verification, education confirmation, criminal record checks, or financial screening. Under the Fair Credit Reporting Act (FCRA), The NewtonBates Group will never conduct such checks without explicit consent from candidates. You will be notified and required to provide written authorization before any screening occurs. If adverse hiring decisions result from a background check, candidates will be informed and given an opportunity to dispute findings in accordance with FCRA regulations."
10. Equal Employment Opportunity Compliance (EEOC)
"The NewtonBates Group and its recruitment partners strictly adhere to Equal Employment Opportunity Commission (EEOC) guidelines. We prohibit discrimination based on race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, genetic information, or veteran status. All hiring processes facilitated through our platform must comply with applicable federal, state, and local employment discrimination laws."
11. Third-Party Links
Our website may contain links to external job boards or partner sites. We are not responsible for their privacy practices.
12. Updates to This Policy
We may update this Privacy Policy to reflect changes in laws or business practices. The latest version will always be available on our website.
13. Contact Us & Complaints
For any privacy-related inquiries, please contact us at privacy@newtonbates.com.
If you believe your rights have been violated, you may file a complaint with:
California Privacy Protection Agency (CPPA) – CPRA Compliance www.cppa.ca.gov
Federal Trade Commission (FTC) www.ftc.gov
Equal Employment Opportunity Commission (EEOC) www.eeoc.gov
Consumer Financial Protection Bureau (CFPB) – FCRA Compliance www.consumerfinance.govCalifornia Attorney General www.oag.ca.gov